Office Coordinator

We are looking for a highly organized and proactive office coordinator to ensure our office’s smooth daily operations. This role involves managing administrative tasks, maintaining office functionality, and creating an efficient and pleasant work environment. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to multitask effectively.

Your responsibilities and duties will include:

• Office organization: Oversee the maintenance of office space, ensure supplies are stocked, and communicate with vendors to support a functional and comfortable work environment;
• Supply management: Ensure the availability of essential office supplies, restocking as necessary, and keeping track of inventory levels;
• Expense tracking: Monitor and report office-related expenses, ensuring adherence to budgetary guidelines;
• Administrative support: Manage tasks such as document preparation, record maintenance, and handling correspondence with accuracy and efficiency;
• Event coordination: Assist in organizing business events, meetings, and team gatherings by managing logistics and administrative aspects;
• Communication management: Handle emails, phone calls, and other correspondence, ensuring prompt and professional responses;
• Project assistance: Support internal projects by coordinating activities, tracking deadlines, and providing follow-ups to ensure tasks are completed efficiently;
• Research support: Research office-related improvements and initiatives, providing actionable insights when needed.

What you need to join our team:

• Proven experience in a similar role within office administration or workplace management;
• Exceptional organizational skills and attention to detail, with the ability to handle multiple tasks and shifting priorities;
• Strong written and verbal communication skills, with a proactive approach to problem-solving;
• High level of discretion and professionalism in handling sensitive information;
• Adaptability and resilience under pressure, with the ability to navigate evolving priorities and last-minute changes.